Digital Documentation Class 9 Notes | Unit-3

Digital Documentation Class 9 Notes | Unit-3 Digital Documentation Class 9 Notes | Class 9 IT Notes

Table

A table can be defined as combination of rows and columns which is used to store information in structured manner. For exp: storing student’s data, customer information etc.

Table components

Creating Table

We can create table in following ways:

1. Using Grid
2. Using Insert Table Dialog box

Creating table using Grid

1. Click the Table icon on Standard toolbar
2. A grid of rows and columns appears. Now drag the mouse over grid and select no of rows and columns

Creating table using Insert Table

1. Place the cursor where you want to insert the table
2. Select Table à Insert Table or press (Ctrl + F12)
3. Now Insert Table dialog box appears. From here select No of rows and columns
4. Select Style as per your choice if required
5. Click OK

Digital Documentation Class 9 Notes

Modifying a table

We can modify our table by followings:

1. Inserting rows and columns
2. Deleting rows and columns
3. Splitting and merging cell
4. Deleting table
5. Moving and copying table

Inserting rows and columns

We can insert rows and columns in three ways:

1. Using Table toolbar
2. Using Table menu
3. Using right click

Using Table toolbar

1. Place the cursor in row or column adjacent to which you want new row/column
2. Table toolbar appears at bottom of window.
3. Select Row Above or Row Below icon from table toolbar to insert row(s).
4. Select Column Left or Column Right icon from table toolbar to insert column(s).

Using Table menu

This method is more suitable for inserting multiple rows and columns

1. Place the cursor in row or column adjacent to which you want new row/column
2. Click on Table à Insert àRows à select Number (of rows) à select Above selection/Below selection à OK
3. Click on Table à Insert à Columns à select Number (of columns) à select Before selection/ After selection à OK

Using Right click

1. Right click in row or column adjacent to which you want new row/column
2. Shortcut menu appears.
3. Select Row Above or Row Below icon from table toolbar to insert row(s).
4. Select Column Left or Column Right icon from table toolbar to insert column(s).

Deleting row(s)/Column(s)

1. Select the row(s)/Column(s) you want to delete
2. Select Table menu à Delete à Rows/Columns or
   Right click à Delete à Row(s)/column(s) or
   select Delete Rows icon/Delete Column icon from table toolbar given at bottom of window

Merge Tables

Merge cells refer to combing multiple tables into single table.

1. Remove blank space/paragraph between tables
2. Click on any cell
3. Click on Table menu à Merge Tables

Split Table

Split Table refers to diving a table into multiple tables.

1. Place the cursor in the cell which will be first row of new table after splitting
2. Click Table à Split Table à select anyone option from Copy Heading/Custom Heading/ No Heading à OK

Delete Table

1. Click on any cell of table to be deleted
2. Click Table à Delete à Table or
   Right click à Delete à Table or
   click on Delete table icon from Table Toolbar given at bottom of window

Digital Documentation Class 9 Notes

Copying Table

1. Select entire table either by selecting all rows or from Table a Select aTable
2. Press Ctrl + C or click Copy icon on the standard toolbar or click Edit à Copy
3. Place the cursor at the targeted location
4. Press Ctrl + V or click Paste icon from standard toolbar or Click Edit à Paste

Moving Table

1. Select entire table either by selecting all rows or from Table à Select àTable
2. Press Ctrl + X or click Cut icon on the standard toolbar or click Edit à Cut
3. Place the cursor at the targeted location
4. Press Ctrl + V or click Paste icon from standard toolbar or Click Edit à Paste