Implement Mail Merge in Open Office Notes and Solution

Explain Mail Merge.

Mail Merge lets us:

  • Create multiple documents based on a single document including personal details taken (merged) from a data source.
  • Create labels or envelops with standard layout including personal details taken (merged) from a data source.

 Write some advantages of Mail Merge.

  • One document can be shared to many without putting their personal details manually.
  • ¬†Easy proof reading as we need to read master document only.
  • Easy to update as once master documents is updated, other documents get updated automatically.
  • Thousands of documents can be created and shared very quickly.

What are the basic steps required for mail merge? List them.

There are three basic steps for mail merge:

  1. Create a document to be merged
  2. Create a data source and store personal details
  3. Merge data source with main document

Give examples of database in which data source can be created.

Following are the databases in which data source can be created:

  • MS Excel
  • MS Access
  • MySQL
  • Oracle
  • dbase
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